In it’s simplest form basic email archiving can be carried out by simply backing up the mail server and archiving these backups however this; doesn’t capture the complete picture, for instance an email was received and deleted prior to the next backup window wouldn’t be recorded.
We often also find that staff will also keep local pst’s containing many months or years of data which can then escape the backup mechanism; but even if all this data was captured recovering a specific mail back from this archive can be a lengthy process.
Business concepts offers both on-premise and cloud based backup solutions which record every inbound and outbound email transmitted to a forensic grade.
These compliant archives are not just stores of data but fully indexed search-able archives providing query results in seconds allowing an accidentally deleted message to be brought back quickly by the end user without IT involvement.
Email archiving solutions are not just backups to prevent data loss they can also be used to prove the content of an email which was sent or received.
Should management be concerned about data loss or employee communications, the archiving solution can also be used to carry out detailed e-Discovery investigations in a compliant way.
Normally data guardians are nominated who have the ability to query the entire archive; hence should it be necessary to find all communications from all employees to a particular organisation this can be viewed with ease and material analysed.