Email is essential to most businesses in today’s world however this powerful communication medium needs careful monitoring and content control to ensure your organisation is not exposed to inbound Malware or inappropriate outbound content such as offensive language or loss of confidential data.
An Email Content Control Solution should:
- Control size of inbound attachments and strip attachments over a pre-defined size
- Determine attachments types by MIME type and block / allow or hold for review
- Analyse Text within the body of a message for offensive language or sensitive data
- Depending on the analysis classify the message accordingly
- Utilise image analysis to block pornographic images
- Scan the email for URL links to prevent blended threats
It is also important that the content control solution is able to integrate with a directory service as it’s essential to have the ability to apply content control policies by group or user.
For example only the Finance department may have the ability to send pay and national insurance data and in addition the content control policy will detect this sensitive information and ensure it’s encrypted on route.